{"id":682,"date":"2022-01-17T05:23:52","date_gmt":"2022-01-17T05:23:52","guid":{"rendered":"https:\/\/www.agilisbooks.com.au\/?p=682"},"modified":"2022-01-17T05:23:52","modified_gmt":"2022-01-17T05:23:52","slug":"what-is-bank-reconciliation-and-why-should-you-be-automating-this-process","status":"publish","type":"post","link":"https:\/\/agilisbooks.com.au\/?p=682","title":{"rendered":"What is Bank Reconciliation \u2013 and Why Should you be Automating this Process?"},"content":{"rendered":"<h2><span style=\"font-weight: 400; color: #99cc00;\">Are you spending too many hours of precious business time completing your bank reconciliations?\u00a0Agilis Books can show you how to switch to cloud accounting and automate them!\u00a0<\/span><\/h2>\n<p><!--more--><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-683 aligncenter\" src=\"https:\/\/agilisbooks.com.au\/wp-content\/uploads\/2022\/01\/BANK-REC-IMAGE-200x300.jpeg\" alt=\"\" width=\"200\" height=\"300\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Good bookkeeping is all about recording and matching your financial transactions. Over the course of a usual week of trading, you\u2019ll have a range of payments being deposited into your bank account and a host of operational expenses being withdrawn from that same account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To keep on top of this, you must match each line on your bank statement with the transactions recorded in your accounting software. This process of matching the incoming (or outgoing) transaction with the relevant receipt, invoice or supplier bill is called bank reconciliation.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Why is Bank Reconciliation so labour intensive?\u00a0<\/b><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Bank reconciliation (or bank recs) is not the most thrilling part of the accounting process \u2013 but it is essential if you\u2019re going to have an accurate overview of your current accounting balance, and the balance that\u2019s in your business bank account.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Traditionally, to complete the bank recs, you would need to:<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Get a copy of your bank statement for the period<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Check the deposits (cash coming in) and withdrawals (cash going out) on the statement<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Look at the related credits and debits in your accounting software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Match these transactions to the relevant receipts, invoices, or supplier bills<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Reconcile your balance in the bank with the balance in your accounting software<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It\u2019s a necessary process, and something you must keep on top of &#8211; but it\u2019s also a laborious and time-consuming task that eats into your admin time. So, is there an alternative?<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>How can automation help to lighten the workload?\u00a0<\/b><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">Accounting software has evolved in leaps and bounds over the past decade. And many of the innovations that are now available focus on alleviating the time-intensive tasks, like bank recs.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Modern cloud accounting packages offer a range of ways to not only lighten the financial workload, but also to improve speed, accuracy, and efficiency.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example:<\/span><\/p>\n<h4><span style=\"color: #99cc00;\"><b>Live bank feeds\u00a0<\/b><\/span><\/h4>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">These software integrations pull all the data from your online banking into the accounting software, giving you a live feed of your bank transactions.<\/span><\/p>\n<h4><span style=\"color: #99cc00;\"><b>Automated matching\u00a0<\/b><\/span><\/h4>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">Artificial intelligence (AI) and machine learning are used to automatically match the right invoices and bills with your bank transactions.<\/span><\/p>\n<h4><span style=\"color: #99cc00;\"><b>One-click matching\u00a0<\/b><\/span><\/h4>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">In a platform like <\/span><a href=\"https:\/\/www.xero.com\/au\/accounting-software\/all-features\/\"><span style=\"font-weight: 400;\">Xero<\/span><\/a><span style=\"font-weight: 400;\">, you just need to review the automated matches and then click OK to match the transaction and complete the bank rec process.<\/span><\/p>\n<h4><span style=\"color: #99cc00;\"><b>Reduced human error\u00a0<\/b><\/span><\/h4>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">With an algorithm doing the matching, there are fewer errors in the bank rec process, and the whole process is completed in seconds, rather than hours.<\/span><\/p>\n<h4><span style=\"color: #99cc00;\"><b>Real-time bank and accounting balances\u00a0<\/b><\/span><\/h4>\n<p style=\"padding-left: 40px;\"><span style=\"font-weight: 400;\">With live bank feeds and real-time data in your accounting software, you have the most current overview of your balances.<\/span><\/p>\n<p>&nbsp;<\/p>\n<h3><b>Talk to Agilis Books about automating your bank reconciliation process<\/b><\/h3>\n<p>&nbsp;<\/p>\n<p><span style=\"font-weight: 400;\">If your current accounting platform doesn\u2019t allow for automated bank recs, now\u2019s the time to upgrade.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cutting out the manual processes gives you more time to focus on higher-value financial tasks and keeps the reconciliation process ticking away silently in the background.<\/span><\/p>\n<p><a href=\"https:\/\/agilisbooks.com.au\/contact\/\"><span style=\"font-weight: 400;\">Contact Agilis Books<\/span><\/a><span style=\"font-weight: 400;\"> today, to discuss how we can find the best solution for you and your business, using only the best accounting software.\u00a0\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><b>This blog was originally published by BOMA, but has had edits made by Agilis Books for the benefit of our readers.\u00a0<\/b><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you spending too many hours of precious business time completing your bank reconciliations?\u00a0Agilis Books can show you how to switch to cloud accounting and automate them!\u00a0<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_et_pb_use_builder":"","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[8,5],"tags":[],"class_list":["post-682","post","type-post","status-publish","format-standard","hentry","category-accounting-software","category-financial"],"_links":{"self":[{"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=\/wp\/v2\/posts\/682","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=682"}],"version-history":[{"count":0,"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=\/wp\/v2\/posts\/682\/revisions"}],"wp:attachment":[{"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=682"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=682"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/agilisbooks.com.au\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=682"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}